Policies & Procedures

ESD 123 Policies and Procedures

Below are the policies and procedures as approved by the ESD 123 Board of Directors. For more information, contact Kuniko Votaw, Executive Assistant to the Superintendent, at 509.544.5785 or [email protected].

1000 Series -Board of Directors

1000 - Legal Status and Operation
1105 - Director District Boundaries
1110 - Election
1110-P - Candidate Orientation
1111 - Oath of Office
1112 - Board Member Orientation
1114 - Board Member Resignation
1115 - Vacancies
1115-P - Vacancies Procedure
1210 - Annual Organizational Meeting, Election of Officers
1220 - Board Officers/Representatives and Duties of Board Members
1230 - Secretary
1240 - Committees
1260 - Legal Services
1310 - Policy Adoption, Administrative Procedures, and Manuals
1320 - Suspension of the Policy
1400 - Meeting Conduct, Order of Business, and Quorum
1400-P - Meeting Conduct, Order of Business, and Quorum Procedures
1410 - Executive or Closed Sessions
1420 - Proposed Agenda and Consent Agenda
1420-P - Agenda-Consent Agenda Procedures
1440 - Minutes
1610 - Conflict of Interest
1620 - Board/Superintendent Relations and Board/Staff Communications
1620-P - Superintendent-Board-Staff Relationships and Expectations Procedures
1630 - Evaluation of the Superintendent
1630-P - Evaluation of the Superintendent Procedures
1731 - Board Member Expenses
1822 - Training and Development for Board Members
1900 - Appointment of Members to the Regional Committee on School District Organization

2000 Series - Instructions

2022 - Electronic Information System (Networks)
2022P - Electionic Resources and internet Safety Procedure
2025 - Copyright Compliance
2027 - ESD 123 Ownership of Staff-Created Work
2030 - Service Animals in Programs
2126 - HIV-AIDS Prevention Education
2161 - Special Education and Related Services for Eligible Students
2162 - Education of Students with Disabilities Under Section 504 of the Rehabilitation Act of 1973
2320 - Field Trips, Excursions And Outdoor Education
2320P - Field Trips, Excursions And Outdoor Education

3000 Series - Students

3110 - Qualifications of Attendance and Placement
3112 - Social Emotional Climate
3122 - Excused and Unexcused Absences
3143 - Notification and Dissemination of Information About Student Offenses and Notification of Threats of Violence or Harm
3200 - Children's and Youths' Rights and Responsibilities
3205 - Sexual Harassment of Students Prohibited
3205P - Sexual Harassment of Students Prohibited Procedure
3207 - Prohibition of Harassment, Intimidation, and Bullying
3207P - Prohibition of Harassment, Intimidation, and Bullying Procedure
3210 - Nondiscrimination
3210P - Nondiscrimination Procedure
3211 - Gender-Inclusive Programs
3211P - Gender-Inclusive Programs Procedure
3224 - Student Dress
3225 - Program-Based Threat Assessment
3225P - Program-Based Threat Assessment Procedure
3226 - Interviews and Interrogations of Students on Program Premises
3226P - Interviews and Interrogations of Students on Program Premises Procedure
3230 - Searches of Students and Student Privacy
3230P - Searches of Students and Student Privacy Procedure
3231 - Student Records
3231P - Student Records Procedure
3232 - Parent and Student Rights in Federal Programs
3235 - Protection of Student Personal Information
3235P - Protection of Student Personal Information Procedure
3240 - Student Conduct Expectations and Reasonable Sanctions
3241 - Student Discipline
3241P - Student Discipline Procedure
3245 - Students and Telecommunication Devices
3246 - Restraint, Isolation, and Other Uses of Reasonable Force
3246P - Restraint, Isolation, and Other Uses of Reasonable Force Procedure
3413 - Student Immunization and Life-Threatening Health Conditions
3414 - Infectious Diseases
3414P - Infectious Diseases Procedure
3416 - Medication at School
3416P - Procedure - Medication at School
3418 - Response to Student Injury or Illness
3418P - Response to Student Injury or Illness Procedure
3419 - Self-Administration of Asthma and Anaphylaxis Medications
3419P - Self-Administration of Asthma and Anaphylaxis Medications Procedure
3420 - Anaphylaxis Prevention and Response
3420P - Anaphylaxis Prevention and Response Procedure
3421 - Child Abuse and Neglect
3421P - Child Abuse and Neglect Procedure
3424 - Opioid-Related Overdose Reversal
3424P - Opioid Related Overdose Reversal

4000 Series - Community Relations

4000 - Member District Communications-Public Relations
4040 - Public Access to ESD 123 Records
4050 - Endorsement of Educational Materials
4200 - Safe and Orderly Learning Environment
4210 - Regulation of Dangerous Weapons on ESD 123 Premises
4215 - Use of Tobacco and Nicotine Products and Delivery Devices
4217 - Effective Communication
4220 - Complaints Concerning Staff or Programs
4260 - Use of ESD 123 Facilities/Equipment
4262 - Automated External Defibrillators (AED)
4300 - Limiting Immigration Enforcement in Programs
4310 - Relationships with Law Enforcement and Other Government Agencies
4315 - Release of Information Concerning Sexual and Kidnapping Offenders

5000 Series - Personnel

5000 - Staff Recruitment, Selection, and Assignment
5001 - Hiring and Employment of Retired School Employees
5005 - Employment and Volunteers: Disclosures Certification Requirements Assurances and Approval
5005P - Employment of Staff - Citizenship Status Procedure
5010 - Nondiscrimination
5010P - Nondiscrimination Grievance Procedure
5011 - Sexual Harassment of District Staff Prohibited
5022 - Employee Rights and Responsibilities
5050 - Employment Contracts
5120 - Certification/Licensure
5201 - Drug-Free Workplace
5222 - Job-Sharing Staff Members
5225 - Telecommuting
5225P - Telecommuting and Remote Work
5231 - Work Day/Week/Holiday
5240 - Staff Evaluation
5251 - Conflicts of Interest
5251P - Conflicts of Interest Procedure
5252 - Employee Publishing and Research
5253 - Maintaining Professional Staff/Student Boundaries
5254 - Employee Participation in Political Activities
5254P - Staff Political Participation Procedure
5260 - Personnel Records
5260P - Personnel Records Procedure
5271 - Reporting Improper Governmental Action
5271P - Reporting Improper Governmental Action Procedure
5280 - Separation from Employment
5281 - Disciplinary Action and Discharge
5310 - Compensation
5314 - Tax-Deferred Annuity/Compensation
5314P - Tax Deferred Annuity/Compensation Procedure
5315 - Writs of Garnishment/Employee Dismissal
5400 - Personal Leave
5400P - Personal Leave Procedure
5401 - Sick Leave
5403 - Emergency Leaves
ESD 123 COVID Guidance
5404 - Family, Medical, and Maternity Leave
5406 - Leave Sharing
5406P - Leave Sharing Procedure
5407 - Military Leave
5407P - Military Leave
5408 - Jury Duty and Subpoena Leave
5409 - Unpaid Holidays for Reason of Faith or Conscience
5410 - Calendar
5411 - Annual Leave-Vacation
5412 - Discretionary Leave
5520 - Staff Development
5630 - Volunteers / Interns
5630P - Volunteers / Intern Procedure
5911 - Staff Use of Social Media
5911P - Staff Use of Social Media Procedure

6000 Series - Management Support

6000 - Program Planning Budget Preparation Adoption and Implementation
6010 - Fiscal Year
6020 - System of Funds and Accounts
6030 - Financial Reports
6040 - Expenditures in Excess of Budget
6050 - Fixed Assets
6060 - Cooperatives
6070 - Grant Award and Compliance
6105 - Signature Authorization and Control - Revenue
6112 - Rental or Lease of Real Property
6114 - Gifts-Donations-Sponsorships
6119 - Uncollected Revenue-Unclaimed Warrants
6120 - Investment of Funds
6130 - Indirect Costs
6140 - Royalties
6210 - Purchasing-Authorization and Control
6213 - Reimbursement for Travel Expenses, Meals with Meetings and Light Refreshments
6213P1 - Procedures for Employee Travel
6213P1-F1 Out-of-Region Travel Authorization Form (see in Frontline)
6213P1-F2 Travel Voucher Expense Form (see in Laserfiche)
6213P1-F3 Affidavit of Lost Receipt Form (open the link and download in WORD)
6213P2 - Meals with Meetings and Light Refreshments Procedure
6213P2-F3 Meals with Meetings and/or Light Refreshments Authorization Request Form
6215 - Expense Claim Certification and Approval
6217 - Electronic Funds Transfer
6220 - Bids, Request for Proposals, and Quotations
6220P - Bids, Request for Proposals, and Quotations
6225 - Use of Electronic Signature
6250 - Cellular Telephone and MCD Policy
6250P - Cellular Telephone and MCD Procedures
6260 - Student Incentives
6270 - Recognition and Appreciation Awards
6500 - Risk Management
6510 - Emergencies
6511 - Staff Safety
6512 - Infection Control Program
6540 - Privately-Owned Property
6570 - Records Management and Retention Policy
6571 - ESD 123-Owned Equipment
6610 - Video Surveillance
6640 - Transportation - Travel in ESD or Personal Vehicles
6640P - Procedures Transportation - Travel in ESD or Personal Vehicles
6640-F1 - Volunteer Driver Checklist
6810 - Energy-Waste Management
6881 - Sale of Surplus Equipment and-or Materials
6882 - Sale of Real Property
6895 - Pesticide Notification, Posting and Record Keeping
6905 - Site Acquisition-Lease

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Educational Service District 123