Quarterly Fiscal Newsletter

ESD 123's Fiscal Department prepares a quarterly newsletter, "Dates, Dollars, & Details," for school district business managers of Southeast Washington State. Links to the current school year newsletters can be found below. If you would like to be added to the mailing list to receive this e-newsletter, please contact Molly Curtiss at [email protected]. Find past issues from this school year in the menu to the left, or contact Michelle Dearlove at [email protected] if you are looking for an archived newsletter from a previous year.

Read the Latest Newsletter...

Dates, Dollars, and Details newsletter heading

Fall 2022

Travel Rate Change

The IRS and State of Washington approved a special mid-year adjustment rate to the mileage rate for privately owned vehicles. The IRS has traditionally changed the rate effective January 1, however due to unique circumstances this year a mid-year increase has been adopted. A mid-year change has not occurred since 2011. The Internal Revenue Service announced an increase to 62.5 cents per mile effective July 1, 2022.

Hotel and meal per diem rates for Washington counties are listed on a state map that can be found at www.ofm.wa.gov/ policy/travel.htm. This map contains a link to out-of-state rates.

Bargaining Agreement Data Collection

Do not forget if your district entered/ settled bargaining with certificated staff this summer, districts are required to report the results of each collective bargaining agreement for certificated staff. The law states the results should be reported to OSPI within thirty days of finalizing contracts

OSPI has created a uniform template for this reporting that is available on their website to help facilitate this requirement. It can be found at the bottom of the webpage using the following link: https://www.k12.wa.us/ policy-funding/school-apportionment/ instructions-and-tools/personnel- reporting. If you have any questions about this, please email them to Travis at [email protected].

2022-2023 Election Dates

  • Election Date: November 8, 2022 | Filing Deadline: August 2, 2022
  • Election Date: February 14, 2023 | Filing Deadline: December 16, 2022
  • Election Date: April 25, 2023 | Filing Deadline: February 24, 2023

Transportation Safety Net Funding

The state budget included $13,000,000 of the general fund-state appropriation for fiscal year 2023 solely for the superintendent (OSPI) to provide transportation safety net funding to school districts with a demonstrated need for additional transportation funding for special passengers. OSPI has begun the process for creating guidelines and submitting applications for the funding.

The actual application for these one-time funds will be available in March 2023.

Districts will have to track the number of transported special program students and the total cost of transporting special program students separately for each of the three special passenger groups identified. Special passengers or "transported special program students" are defined as students with disabilities with a valid IEP, McKinney Vento students, and foster care students.

This information will not be collected in the F-196 but may be requested by OSPI through a survey tool for verification purposes.

This revenue will not be subject to recovery and cannot be carried over since it is provided specifically for the reimbursement of prior expenditures.

A Q&A is available on the SAFS website at this link. https://www.k12.wa.us/sites/ default/files/public/safs/misc/budprep22/ TransportationSafetyNetQA.pdf

WASBO Network Meetings

ESD 123 used to host a number of the WASBO network meetings at our offices. Now that online meetings have become common place we do not plan to be a central gathering place for the meetings. As a reminder the hosted network meetings were: ASB, Accounting and Budgeting/ Small Schools, Legislative Affairs, and payroll/personnel/retirement. Each committee has a standing day of the month when they meet. ASB – 4th Tuesday, ABC/ SS – 4th Wednesday, Legislative Affairs – 3rd Wednesday, Payroll/Personnel/ Retirement – 1st Tuesday. Check the WASBO site (www.wasbo.org) for the specific dates and subjects of the meetings. There are more groups than the ones listed that you may want to consider participating in. Prior meetings are recorded and available on the WASBO website to members.

Fall 2022 STARS Workshops

Plan to attend one of the following workshops for the STARS reporting system. The user interface has been redesigned and looks significantly different. There are also some differences in functionality. All workshops are from 10 am to 12 pm.

  • September 14 – ESD 105
  • September 15 – ESD 123 @ Kennewick Admin Office. Zoom option available September 16 – Walla Walla
  • September 20 – ESD 171 @ Omak Admin Office.
  • September 21 – ESD 171

These workshops should have insights for both the district business manager and transportation supervisors.

Contact Dan Payne if you have any questions. [email protected] or 509- 454-3105.

Upcoming Deadlines and Important Dates


15 Minimum Basic Education Compliance form due to SBE - iGrants Package 600
15 Grant expenditures due to OSPI—electronic submission - 1000E
15 Final 2021-22 expenditures for state fiscal year grants due to OSPI - 1100E
20 Enrollment counts due to ESD - P223, P223H, P240
26 Apportionment report available
30 Final update and corrections to 2021-22 S275 due to OSPI S275


1   S275 Snapshot date for all staff S275
17   Enrollment counts due to ESD P223,P223H, P240
14   Grant expenditures due to OSPI—electronic submission 1000E
25   F196 transmittal file due to ESD for review F196
25   Apportionment report available
31   Annual School Bus Mileage Report due to OSPI 1021
31   Student Transportation Report due to OSPI 1022 series


8   Levy Election
14   Enrollment counts due to ESD P223,P223H, P240
15   F196 signed certification page due to OSPI F196
15   Grant expenditures due to OSPI—electronic submission 1000E
22   Apportionment report available
23   Initial 2022-23 S275 data due to OSPI S275
30   Schedule of Expenditures of Federal Awards due to SAO SEFA

Website by SchoolMessenger Presence. © 2024 SchoolMessenger Corporation. All rights reserved.