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Regional Middle School Art Exhibit

secondary students in art class


Educational Service District 123 proudly hosts an annual regional Middle School Art Exhibit. This is a non-juried art show aimed at showcasing the artistic talents of students in grades 6-8. Keep reading below for details, and contact Lori Ballard, ESD Art Show Coordinator, at 509.544.5740 or lballard@esd123.org for more information.

 

2021 Important Dates/Deadlines

  • Entry Form Deadline | December 1, 2021
  • Teachers hang art at ESD 123 | December 2 & 3, 12:00-5:00 PM
  • Artwork on Display | December 6-17, 2021
  • Opening Reception | December 7, 5:30-7:00 PM at ESD 123 (3924 W Court St, Pasco, WA) Cascade Rooms
  • Exhibit Closes. Artwork Returned to Schools | January 10, 2022

PLEASE NOTE: COVID health and safety restrictions, as well as weather conditions, may impact in-person events and deadlines. Advanced notice will be given to the extent possible if and when any changes are made.  


Middle School Art Guidelines

Download the 2021 Middle School Art Guidelines (printable PDF)

Eligibility

Any middle school student (public and private) in grades 6-8 is eligible to enter the regional show.  

Entry Limits

Each school may enter a maximum of thirty (30) pieces per art teacher currently working in that school. For example, if ABC Middle School has one art teacher, that school may enter up to 30 pieces of art in the show. If XYZ Middle School has two art teachers employed, that school may enter up to 60 pieces of art. If you have any questions regarding entry limits or would like a copy of the complete art exhibit guidelines, please contact us at lballard@esd123.org.

Size Limits

The maximum size for hanging artwork is 48” x 60,” including frame and/or matting. 

How to Enter

It is up to the discretion of each school’s art teacher(s) which pieces to choose to send to the art show. Artwork that is not acceptable in a school district, due to policy and practice, is not acceptable at the ESD or state level. Art teachers are responsible for complying with their district’s expectations and policy.

Entry Process

  1. Each art teacher chooses the pieces they will send to the show.
  2. Teachers work with students to complete a Middle School Registration / Inventory Form and the Student Release Form (also available on page 9 of the guidelines packet). Teachers are responsible for submitting these forms to the ESD Art Show Coordinators per the deadlines listed above.
  3. Teachers and students apply identification labels to each entry and package them for delivery.
  4. Teachers are responsible for the delivery of the artwork, entry forms and signed releases to ESD 123 by the delivery dates and times listed above. If you cannot arrive between those hours, please contact us at lballard@esd123.org or 509.544.5740 to schedule another time.

Selecting Artwork

It is up to the discretion of each school’s art teacher(s) which pieces to choose to send to the art show. Here are some important things to consider when choosing artwork:

  • Choosing which pieces to send can be a classroom activity with students. Critical evaluation of artwork is a valuable tool for students to learn for careers in art.
  • Artwork that is not acceptable in a school district, due to policy and practice, is not acceptable at the ESD. Art teachers are responsible for complying with their district’s expectations and policy. When in doubt, have the artwork cleared by district administration before submitting it.
  • Please consider the size, fragility and complexity of the artwork. Artwork must be transported to and from ESD 123, and it will be housed in a public space without supervision. Pieces that are extremely large, very fragile or have many small components are not a good choice.

Forms & Paperwork

Registration / Inventory Form

A Middle School Registration / Inventory Form must be submitted to the art show coordinators by December 1, 2021. Accuracy is of the utmost importance. Please double-check your information. No late entries will be accepted.

Student Release Form

The Middle School Student Release Form must be signed by the student’s parent/guardian or representing teacher and submitted either in print or electronically. The purpose of this form is to provide consent for the student’s name and artwork to be on display at the ESD 123 building. If a signed form from the student’s parent/guardian cannot be obtained in time, the art teacher may choose to sign the form in acknowledgment that he/she has verified permission. Artwork submitted without a signed Student Release Form will be displayed without the student’s name on the display tag.

Teacher Involvement

Teachers are expected to assist students in properly mounting/preparing their artwork for display and transporting it to the ESD. It is crucial that teachers also assist in notifying students and their families of the exhibit, especially encouraging them to attend the opening reception. The ESD will also send out letters to the student’s home address listed on the student registration form.

Artwork Return Process

Each art exhibit will have an art pick-up deadline. Anything remaining at the ESD after the deadline will be sent via courier to the school’s district office, unless other arrangements have been made.

Directions for Display Tags

Please securely attach this tag to the back of each piece of artwork submitted to ensure it is appropriately identified during the show and returned to its rightful owner after the show. Below is an example of how the display tag should look when complete. To maintain uniformity, please use Times New Roman font. Font size and style is shown in the second example card. (Please note that the inventory number is only for the high school exhibit.) These labels can be printed very easily through Microsoft Word’s Envelopes and Labels option in the toolbar. Please use 2”x4” Avery Shipping labels (#5263 or #8163). The labels need to be applied to a 2.5”x4.5” black background. If you have any questions on how to print labels, please contact Lori Ballard at lballard@esd123.org. Print two copies of this tag for each art piece, framing one in black (as shown below) to be used as the display tag, and stick one to the backside of the art itself. This is the only identification that will be required.

Artwork Presentation & Packaging

The manner in which a piece of art is presented makes a considerable impact on the observer. We require all artwork to be submitted ready for display without having to make repairs or adjustments. Work not ready for hanging will not be displayed.

Flat Work Requirements

  • Flat work must be matted, framed or both. A device for hanging must be provided. Large, lightweight items must be mounted with sturdy back support, such as matboard or foam core.
  • Use wire and screw-eyes for heavy frames.
  • Adhesive picture hangers for matted work must be attached securely.
  • Place hangers at 1/3 the width from either side. Do not use paper clips for hanging devices.

Sculpture / Pottery Requirements

  • Artwork must be able to stand on a table without rolling. Please provide a resting device for pieces that cannot stand on their own.
  • If the artwork includes multiple elements, please provide a picture showing how it should be displayed.
  • Please attach a name label to any plate holders or cradles.

Packaging

Use appropriate packaging to protect against damage to entries during transport. ESD 123 will not be responsible for damage to entries. Flat work should be individually wrapped/padded and placed in a portfolio or other protective packaging. Three-dimensional works should be placed in a cardboard box and protected accordingly. All packaging should be clearly labeled with the school and teacher name, so that artwork may be re-packaged upon return. 

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