Regional Middle School Art Exhibit

secondary students in art class

Educational Service District 123 is proud to announce the expansion of our regional art exhibit with the inclusion of a new Middle School Art Exhibit. This is a non-juried art show aimed at showcasing the artistic talents of students in grades 6-8. Thanks to the generous sponsorship of STCU, the middle school exhibit includes an opening reception to celebrate the student artists and their work.  Keep reading below for details, and contact Lori Ballard, ESD Art Show Coordinator, at 509.544.5740 or for more information.

Important 2020 Dates:

  • April 10 - Entry Form deadline for teachers to submit student art. (Email for assistance with this form.)
  • April 14, 12:00-5:00 PM - Teachers deliver artwork to ESD 123
  • April 16 - May 21 - Art on display at ESD 123 Professional Development Center (open to the public Mon-Fri, 7:30 AM-4:00 PM)
  • April 21, 5:30-7:00 PM - Opening Reception sponsored by STCU
  • May 21 - Exhibit closes (Artwork returned to schools)

Download the 2020 Middle School Art Guidelines (printable PDF)


Any middle school student (public and private) in grades 6-8 is eligible to enter the regional show.  

Entry Limits

Each school may enter a maximum of thirty (30) pieces per art teacher currently working in that school. For example, if ABC Middle School has one art teacher, that school may enter up to 30 pieces of art in the show. If XYZ Middle School has two art teachers employed, that school may enter up to 60 pieces of art. If you have any questions regarding entry limits or would like a copy of the complete art exhibit guidelines, please contact us at

Size Limits

The maximum size for hanging artwork is 48” x 60,” including frame and/or matting. 

How to Enter

It is up to the discretion of each school’s art teacher(s) which pieces to choose to send to the art show. Artwork that is not acceptable in a school district, due to policy and practice, is not acceptable at the ESD or state level. Art teachers are responsible for complying with their district’s expectations and policy.

Entry Process

  1. Each art teacher chooses the pieces they will send to the show, collaborating with other art teachers in the school as needed.
  2. Teachers complete and submit the Middle School Registration Form for all students and artwork in their class. (Email for assistance with this form.)
    1. Download the Form in Excel
    2. Download the Form in Google Sheets
  3. Teachers must submit a Student Release Form‚Äč for each student participating in the exhibit. Student artwork cannot be accepted without a signed Release Form. 
  4. Teachers and students apply identification labels to each entry and package them for delivery. Teachers gather signatures from students on the release forms. Student releases must be original copies, not faxes.
  5. Teachers are responsible for the delivery/set-up of the artwork, entry forms and signed releases to ESD 123 by the dates listed above.

Selecting Artwork

It is up to the discretion of each school’s art teacher(s) which pieces to choose to send to the art show. Here are some important things to consider when choosing artwork:

  • Choosing which pieces to send can be a classroom activity with students. Critical evaluation of artwork is a valuable tool for students to learn for careers in art.
  • Artwork that is not acceptable in a school district, due to policy and practice, is not acceptable at the ESD. Art teachers are responsible for complying with their district’s expectations and policy. When in doubt, have the artwork cleared by district administration before submitting it.
  • Please consider the size, fragility and complexity of the artwork. Artwork must be transported to and from ESD 123, and it will be housed in a public space without supervision. Pieces that are extremely large, very fragile or have many small components are not a good choice.

Forms & Paperwork

Middle School Registration Form and Student Release Form must be submitted to Lori Ballard via email at by April 11th.  Accuracy is of the utmost importance. Please double-check your information. No late entries will be accepted.


Teachers are expected to assist students in properly mounting/preparing their artwork for display and transporting it to the ESD. It is crucial that teachers also assist in notifying students and their families of the exhibit, especially encouraging them to attend the opening reception. The ESD will also send out letters to the student’s home address listed on the student registration form.


The manner in which a piece of art is presented makes a considerable impact on the observer. We require all artwork to be submitted ready for display without having to make repairs or adjustments. Work not ready for hanging will not be displayed.

Flat Work Requirements

  • Flat work must be matted, framed or both. A device for hanging must be provided. Large, lightweight items must be mounted with sturdy back support, such as matboard or foam core.
  • Use wire and screw-eyes for heavy frames.
  • Adhesive picture hangers for matted work must be attached securely.
  • Place hangers at 1/3 the width from either side. Do not use paper clips for hanging devices.

Sculpture / Pottery Requirements

  • Artwork must be able to stand on a table without rolling. Please provide a resting device for pieces that cannot stand on their own.
  • If the artwork includes multiple elements, please provide a picture showing how it should be displayed.
  • Please attach a name label to any plate holders or cradles.


Use appropriate packaging to protect against damage to entries during transport. ESD 123 will not be responsible for damage to entries. Flat work should be individually wrapped/padded and placed in a portfolio or other protective packaging. Three-dimensional works should be placed in a cardboard box and protected accordingly. All packaging should be clearly labeled with the school and teacher name, so that artwork may be re-packaged upon return. 

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