Request for Proposal: Evaluation Services

Request for Proposal: Evaluation Services and Required Reporting for ESD 123 - 21st Century Program

Dates of Service:

  • Program runs September 1, 2017 – August 31, 2018
  • Evaluation services need to be completed by state and federal deadlines which will extend beyond program year.

Scope of Service:

  • Local Evaluation – To be used by site staff, ESD administration and OSPI.

    • Complete unique and distinctive recommendations for each program site which tie to sites’ individual program designs
    • Visit each site at least once during the program year for on-site review and conversation with site coordinator
    • Oversee the collection of program and academic achievement data using EZ Reports
    • Analyze academic achievement data
    • Organize and facilitate the distribution and collection of required surveys
    • Tally survey results and report results as required
    • Collect and analyze data for objectives
    • Draft program descriptions
    • Develop visuals as necessary for reports
  • Required Reporting

    • Provide necessary forms and deadlines to administrative and site staff for all reporting deadlines including
    • Federal reporting requirements such as PPICS or new reporting tools as required
    • DOE Grantee Profile Report
    • DOE APR Report
  • Training

    • Provide staff training to review expectations and deadlines for year at Site Coordinators’ Meeting
    • Provide staff training to review expectations and deadlines for closeout at April or May Site Coordinators’ Meeting
    • Provide one-on-one or small groups staff training for all new site staff around reporting and evaluation needs
  • Ongoing Support

    • Provide email and telephone technical assistance to program administrators and site coordinators as necessary as related to program and evaluation needs
  • Data Management

    • Attend EZ Reports database training
    • Review data on a regular basis and provide monthly log of missing items
  • Travel

    • Reimbursement for one conference hotel stay, for up to three nights up to $1,000 dollars
    • Reimbursement for one conference registration up to $500
  • YPQI

    • Provide two external YPQI assessments for each site
    • Score and enter data into online Scores Reporter o Participate in External Assessors’ Training as needed
    • Participate in YPQA meetings and webinars as agreed
  • Meetings - Attend state Director and Evaluator meetings as required
  • Continuation Reports - Assist with data as needed for OSPI Continuation reports
  • Confidentiality Agreement - The agency awarded the evaluation contract will sign a confidentiality agreement related to the data management system ESD 123 is using.
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