Educational Service District 123

Monthly count dates - fourth school day of September and the first school day of October through May.
Monthly due dates - sixteenth of September and the tenth calendar day for October through August.

P223 Enrollment Eligible for Basic Support 
Headcount and Full Time Equivalent (FTE) count of Kindergarten through 12th grade basic education enrollment. This form is also used to report bilingual education and the running start program enrollment.

P223H Special Education Enrollment
Special education students reported need to met the following requirements on the count date: (1) the student is an enrolled student of the school district. (2) the student has a current individualized education program (IEP). (3) The student has been reevaluated every three years. (4) The student is currently receiving special education services.

P223S Nonstandard School Year Enrollment Eligible for Basic Support Nonstandard school year average annual full time equivalent (AAFTE) enrollment eligible for basic support. School districts providing instruction during the months of June, July, and August may claim basic education support if the following conditions are met: (1) the student is enrolled in tuition free courses of study that meet basic education requirements. (2) Nonstandard school year enrollment is in lieu of enrollment during the regular school year inclusive of enrollment in a private school or home-based instruction. (3) The student's nonstandard school year enrollment when combined with the enrollment in the first nine months of the school year including enrollment in private school or home base instruction does not exceed the limitations on enrollment counts. (4) The enrollment is not claimed for separate summer skills center funding. (5) The enrollment in a community or technical college is not in a running start program.

P240 Ancillary Services to Part-time Students Eligible for Basic Support Monthly attendance report of ancillary services to part-time students eligible for basic support. Ancillary services are any co-curricular service or activity, any health care service or activity, and any other services or activities, for or in which enrolled students are served by appropriate school district staff. Districts report the actual number of student contact hours of ancillary service for part-time, private school, and home-based students.

Alternative Learning Experience (ALE) 
This reporting applies to districts providing an ALE On-line program.  "On-line school program" means a school program that: (1) Is delivered primarily electronically using the internet or other computer-based methods; (2) Is taught by a teacher primarily from a remote location.  Students enrolled in an on-line program may have access to the teacher synchronously, asynchronously, or both; (3) Delivers a part-time or full-time sequential program; and (4) Has an on-line component of the program with on-line lessons and tools for student and data management.  An on-line school program may be delivered to students at school as part of the regulary scheduled school day.  An on-line school program also may be delivered to students, in whole or in part, independently from a regular classroom schedule, but such programs must comply with RCW 28A.150.262 and WAC 392-121-182 to qualify for state basic education funding.  The On-line ALE enrollment reporting is separate from the monthly P-223 reporting.  Districts should begin to report their past monthly enrollment immediately.  The deadline to become current on this reporting is March 15, 2010.  Going forward, the monthly reporting will be due the last school day of the month for that particular enrollment count.

P213 Students Residing in Nonhigh District and Enrolled in High School District
Report of students residing in nonhigh districts and enrolled in high school districts. This is a yearend report and the form must be submitted on paper. Any high school district enrolling students residing in a district that does not offer the grade level they are enrolled in should be reported on the form. High school districts complete separate P213 forms for each nonhigh district served and send the signed form(s) to the appropriate ESD by deadline. ESDs forward each P213 form to the appropriate nonhigh district for a concurring signature. Nonhigh districts review and sign the form and return it to the ESD by deadline.
Due Dates:
June 10, 2011 High District
June 21, 2011 Non-High District 

E525 Home and Hospital Attendance Report of final home and hospital attendance, and must be submitted on paper. Days of services are converted to weeks and reported in two categories. Enrollment at sites with a single students, such as in the student's home or hospital room, and enrollment sites with multiple-enrolled students such as in a children's ward of a hospital or a residential treatment center.
Due Date:
July 11, 2011 
  

Personnel Reporting (S275)

Electronic personnel reporting of each employee who, as of October 1, is contracted or hired to provide services any time during the school year.

S275 Personnel Reporting Handbook

SAFS Personnel User Manual

Revenue Estimates (F203)

Based on district information, the potential state funding is computed. These computed revenues are compared to the amounts actually used in the budget. During the school year the F203X option is available to estimate revenues based on proposed changes in state funding for the upcoming school year.

Budget (F195)

School District Administrative Budgeting and Financial Reporting Handbook
School District Accounting Manual

SAFS F-195 User Manual

Estimate of revenues and expenditures for a district for the school year. The expenditures are the legal limit on spending.

Budget Extension (F200)

SAFS F-200 User Manual

Used when the legal limit on spending is not adequate.

Year End Reporting (F196)

SAFS F-196 User Manual

Report of the financial activity of the district for the school year. This report is required by the state and is used to determine if state funds should be recovered.